Software for private-pay counselors & therapists.

Flexible appointment scheduling, elegant note taking, & simple client billing all working in harmony

Appointment checkin with the TherapyZen Dashboard

Features

Simple appointment scheduling for practices of any size.

Solo therapists, small teams or large practices can easily schedule therapy appointments with our clutter-free calendars.

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A client portal with customizable intake, online scheduling & payments

Engaging your clients shouldn't just happen during a therapy session. Better serve your clients and your practice with the client portal.

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Secure data encryption & HIPAA compliant protection.

TherapyZen protects your practice data through routine backups, secure password practices, audit trail logging, and encryption at every level.

Customizable forms, therapy notes & treatment plans.

Use any of our flexible therapy note templates or even create your own custom ones to suit your own style.

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The simplest group & couples management you'll ever use.

Stop chasing the most current treatment plan codes, we've always got the most up-to-date codes ready for you.

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Oustanding free email and live chat support.

Our fantastic team of support engineers are available Monday thru Friday 9am - 8pm EST and are eagerly waiting to provide any help you might need at no additional charge.

The simplest invoicing & client billing anywhere.

We don't expect you to be a therapist and an accountant to bill clients easily and effectively. See how simple it actually can be.

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Intuitive staff management for group practices of any size.

Small teams & large practices need tools to manage people and their data. TherapyZen makes it easy to oversee everything.

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Insightful reporting and accounting tools.

TherapyZen provides detailed reports to help you gain valuable insight into every aspect of your business. Track attendance, revenue, and much more.

A Guided Tour of TherapyZen

Simple appointment scheduling for a practice of any size. TherapyZen takes the clutter out of your calendar!

With TherapyZen it doesn't matter if you are a lone therapist, a small team, or a large practice. TherapyZen's appointment calendar makes it simple to schedule therapy appointments without all the clutter. Choose from a variety of calendar views to schedule therapy appointments your way. See More Details About Appointment Scheduling in TherapyZen.

Simple Appointment Scheduling with TherapyZen

Elegant & customizable therapy note templates designed by you.

We put therapists in the driver's seat and asked them what they want when it comes to therapy notes. Use our templates to create a Simple Note, Basic Progress Note, S.O.A.P. Note, or just easily create your very own. Our custom form builder lets you have custom forms up and running in just a few minutes. Learn more about therapy notes in TherapyZen.

Beautiful Progress Notes in TherapyZen

Hands down, the best group & couples record workflow around...period!

TherapyZen lets you manage groups and couples with ease by consolidating their charting, billing, and scheduling all in one place. Add an unlimited amount of clients to a group to better handle information for family counseling or group workshops. Learn more about group and couples records in TherapyZen.

DSM5 code ready treatment plans in TherapyZen

Simple invoicing & billing tools for counselors & therapists. We know you are not an accountant!

We've listened to therapists and practice managers describe the complexity in software for invoicing, creating superbills, issuing credits, accepting partial payments and all the other good stuff that goes with growing a business. We are super proud of how TherapyZen makes billing simple enough for anyone in your organization to figure out quickly. Learn more about billing & invoicing in TherapyZen.

No Hassle Invoicing & Billing in TherapyZen

Group practice management made simple for teams of any size.

Whether your practice is a small team of specialists or a large group of clinicians and non-clinicians, TherapyZen makes the job of managing people an afterthought. Manage the dynamics of your team with tools to help your practice run efficiently. Learn more about being a group practice using TherapyZen.

Easy staff management in TherapyZen

Engage your clients online with our free client portal & customizable digital intake.

TherapyZen is built on the concept of helping you better serve your clients. Our client portal helps you engage your clients by providing them access to appointment scheduling, intake forms, payment tools, and document sharing. Learn more about the client portal and intake forms in TherapyZen.

Easily accessible client portal in TherapyZen

No Hidden Fees, No Gimmicks, No Sweat!

$42/month
1st Clinician
$29/month
Additional Clinicians
Free Non-Clinicians
Billers, Schedulers, Administrators
For volume license discounts and/or unique licensing needs, please contact us for a quote!
14-Day Free Trial
HIPAA Compliant
Group Practice Scheduling
Elegant & Flexible Therapy Notes
Latest ICD10 Diagnosis Codes
Free Client Portal & Intake Forms
Online Payment Processing
Custom Forms & Note Templates
Unlimited Client Records
Simplified Invoicing & Billing
Group/Couples Records
Custom Form Builder
Online Appointment Scheduling
Free SMS & Email Appointment Reminders
Secure Document Storage & File Sharing
International & Regional Settings
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What our clients say?

Frequently Asked Questions

Our intended user is the fee-for-service private practice ranging in size from a single therapist to a group practice staffed with clinicians and non-clinicians.
At this time you can not. TherapyZen was created specifically for fee-for-service practices who have a hard time finding software that doesn't just cater to insurance based work. With TherapyZen you can print invoices and superbills, however we currently do not provide electronic claims submissions. That being said, we are always listening to our users, therefore if there is enough demand, we may pursue claim submission in the future.
Yes. Security is a top priority for us and we have exceeded all requirements to protect your account and Electronic Patient Health Information (EPHI). All data in TherapyZen is securely encrypted using SSL in transit, as well as fully encrypted at rest. TherapyZen is also GDPR compliant for our friends running practices world-wide.
Absolutely! TherapyZen is international and used by practices all over the world. Our regional settings will configure TherapyZen to accept international addresses, phone numbers and currencies. We are currently available in the following countries; Australia, Austria, Belgium, Canada, Denmark, Finland, France, Germany, Hong Kong, Ireland, Italy, Japan, Luxembourg, Netherlands, New Zealand, Norway, Portugal, Singapore, Spain, Sweden, Switzerland, United Kingdom, United States, Brazil, India, Mexico. TherapyZen is fully GDPR compliant. Please see our Terms of Service for more details.
At TherapyZen, we charge based on the number of clinicians you have. A clinician is any staff member with access to Electronic Patient Health Information (EPHI). You can have an unlimited amount of non-clinicians and clients. We've found this to be the most practical billing structure to help practices more easily predict your monthly rate.
We don’t collect your payment information until you are confident that TherapyZen is the right product for your practice. You can upgrade to one of our paid subscriptions at any time. After your trial period ends, your data will be put on temporary hold, however it eventually will be deleted if you don't choose a subscription.
TherapyZen provides a free 14 day trial and is a pay-as-you-go, month-to-month service therefore we do not provide refunds. You can cancel the service at any time, but you are responsible for any charges already incurred.
Nope, no contacts here. Just like our software, we don't like to over-complicate things. Cancel your subscription at any time, no questions asked. We'll be sad to see you go, but we'll make it as painless as possible for you to cancel.
We offer email & twitter support Monday - Friday from 9am - 6pm Eastern Standard Time. You also have access to our extensive knowledge-base that is full of video tutorials and other support articles. We hold regularly scheduled free webinars to cover specific features in TherapyZen.
Yes! TherapyZen is fully integrated with online payment processor Stripe for PCI compliant, secure credit card processing. Setup only takes a couple minutes whether you are creating a new account or connecting to your existing Stripe account. Accept credit card payments with ease using TherapyZen.
Yes, you certainly can! We provide you with a simple process to connect your TherapyZen appointments to your favorite calendar apps. Once your appointments are synced up, your calendar app will remind you of upcoming TherapyZen appointments and events just like you would expect.
Yes. We have a simple client portal that allows your clients to complete their intake forms, schedule appointments, view and pay invoices, and edit their personal and medical information.
Absolutely! Our custom form builder will let you create any type of form you need. You won't be confined to any specific type of counseling with TherapyZen. Personalize your data as you see fit.
Yes. We have the latest DSM-5 and ICD-10 codes available and will always have the most up-to-date codes ready for your use.
Yes. TherapyZen is totally mobile friendly. Simply use the web browser on your tablet or smart phone to login and use TherapyZen just as you would on your desktop or laptop for no additional charge.
Yes. TherapyZen will send your clients automated appointment reminders by Email & SMS for free inside the United States! International carrier fees may apply for sms reminders delivered outside the U.S.

Contact Us

Want to say hello? Want to know more about us? Give us a call or drop us an email and we will get back to you as soon as we can.